Privacy Policy
The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services– in doing so; the Company acts as a data controller.
You may give your details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. To provide you with work-finding services and information relating to roles relevant to you, we will only use your personal data by this privacy statement. At all times, we will comply with current data protection laws.
Contents
1. Collection and use of personal data
- Purpose of processing and legal basis
- Legitimate interest
- Statutory/contractual requirement
- Recipients of data
2. Overseas transfers
3. Data retention
4. Your rights
5. Cookies
6. Login files
7. Links to external sites
8. Sale of the business
9. Data security
10. Changes to this privacy statement
11. Complaints or queries
1. Collection and use of personal data
a. Purpose of processing and legal basis
The Company will collect your personal data (including sensitive personal data) and process your personal data to provide you with work-finding services. This includes, for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
We may also send you marketing information and news via email/ text if you have opted in. You can opt out from receiving these at anytime by clicking “unsubscribe” when you receive these communications from us.
In some cases, we may be required to use your data to investigate, report, and detect crime and comply with laws that apply to us. We may also use your information during internal audits to demonstrate our compliance with specific industry standards.
We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:
- Your consent
- Where we have a legitimate interest
- To comply with a legal obligation that we have
- To fulfil a contractual obligation that we have with you
b. Legitimate interest
This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the company has relied on a legitimate interest to process your personal data, our legitimate interests is/are as follows:
- Managing our database and keeping work-seeker records up to date.
- Providing work-finding services to you and our clients.
- Contacting you to seek your consent where we need it,
- Giving you information about similar products or services that you have used from us recently.
c. Statutory/contractual requirement
The Company has specific legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.) Our clients may also require this personal data, and we may need your data to enter into a contract with you. If you do not give us the personal data we need to collect, we may not continue to provide work-finding services to you.
d. Recipient/s of data
The Company will process your personal data and sensitive personal data with the following recipients:
- Clients(whom we may introduce or supply you to)
- Former employers whom we may seek references from
- Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to
- Other recruitment agencies in the supply chain.
2. Overseas Transfers
The Company may transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) to provide you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
3. Data retention
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep other data for different periods. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003 need us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.
Where Now Recruit has obtained your consent to process your personal and sensitive personal data (Health Information and criminal convictions). According to our retention policy which can be found on our website. Upon expiry of that period, Now Recruit will seek further consent from you. Where permission is not granted Now Recruit will cease to process your personal and sensitive personal data.
4. Your rights
Please be aware that you have the following data protection rights:
- The right to be informed about the company’s personal data processes on you.
- The right to access the company’s personal data processes on you.
- The right to rectification of your personal data.
- The right to the erasure of your personal data in certain circumstances.
- The right to restrict the processing of your personal data.
- The right to data portability in certain circumstances.
- The right to object to processing your personal data based on public or legitimate interest.
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to Now Recruit processing your personal data and sensitive personal data, you have the right to withdraw that consent at any time by contacting Gary Carmichael Telephone: +44 (0) 1524 944649 or Email: contact@nowrecruit.com. Please note that if you withdraw your consent to further processing, that does not affect any processing done before the withdrawal of that consent or done according to another legal basis.
There may be circumstances where the Company will still need to process your data for legal or official reasons. We will tell you where this is the case and restrict the data to only what is necessary for those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please get in touch with us using the details above. We will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any other rights listed above.
5. Cookies
We may obtain data about you from cookies. These are small text files placed on your computer by websites you visit. They are widely used to make websites work, work more efficiently, and provide information to the site owners. Cookies also enable us to deliver more personalised content.
The table below explains the cookies we use and why.
Cookie: Google Analytics
Purpose: To improve the performance of our website
More information: www.analytics.google.com
Most web browsers allow some control of most cookies through the browser settings.
6. Log Files
We use IP addresses to analyse trends, administer the site, track users’ movements, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.
7. Links to External websites
The Company’s website may contain links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site, we
Encourage you to read every website's privacy statements that collect personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.
8. Sale of business
Suppose the Company’s business is sold or integrated with another business. In that case, your details may be disclosed to our advisers and prospective purchasers and their advisers and will be passed on to the business's new owners.
9. Data Security
The Company takes every precaution to protect our users’ information. The table details the measures we bring about the personal data processed
Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.
The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure. For this reason, the Company cannot guarantee the security or integrity of any personal information transferred from you or to you via email/ the Internet.
If you share advice with others, we recommend not selecting the “remember my details” function when that option is offered.
If you have any questions about the security of our website, you can email Gary Carmichael at contact@nowrecruit.com.
10. Changes to this privacy statement
We will update this privacy statement from time to time. We will post any changes on the information with revision dates. If we make any material changes, we will notify you.
11. Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it, please contact:
Gary Carmichael
Telephone: 01524 954815
Email: contact@nowrecruit.com
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or atico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.